Instructions for Abstract Submission

Submission Instructions

  • Abstracts must be typed and should include the title, first name, last name of all authors and their affiliation, along with the mailing and email addresses of the corresponding author. The presenter’s name must be included.
  • Limit the body of the abstract (excluding title, authors, and addresses) to 200 words, 12-point font (Arial), single-spaced and 1-inch margins (The document must be in Microsoft Word format). Abstracts that do not conform to the standard sample will be rejected.
    >> Click here to Download Word DOC version of the Abstract Template
  • Upon submission of your abstract, please indicate the following:
    • Presentation Type (Oral; Poster; or Either Oral or Poster)
    • Technical Area (i.e. from the list of: 1. Climate Adaptation and Mitigation, 2. Weather Ready Nation, 3. Healthy Oceans, 4. Resilient Coastal Communities and Economies)
    • Affiliation [Student (Undergraduate or Graduate), Post-Doc, Professor, Industry, Government]
    • Center Affiliation if applicable (i.e. NOAA CREST, NOAA ECSC, NOAA LMRCSC, NCAS)
    • Indicate if you are applying for a Student Travel Award.
  • To assist the organizing committee in assigning the abstract to an appropriate technical area, please also indicate your second choice for session assignment in the event the program committee needs to assign an abstract to another technical session.
  • All abstracts must be submitted online.

The deadline for abstract submission is September 12, 2014 @ 5:00pm EST.
First Authors can have a maximum of one (1) contributed and one (1) invited abstract. The only exemption to this policy is the submission of one (1) additional contributed abstract highlighting Student Development, Education and Outreach efforts as related to one of the four technical areas representing the NOAA Goals. All submitted abstracts will be reviewed by the respective session conveners who will select presenters for oral and poster presentations.

It may be necessary to accept abstracts submitted for oral presentation as poster presentations. Author submission of an abstract carries with it the obligation to give a presentation in the designated manner assigned by the respective session conveners– authors must therefore be prepared to accept the assignment as either oral or poster. To make either an oral or poster presentation the presenter must be listed on the abstract. An individual cannot present someone else’s paper if their name is not listed as an author on the abstract. Special consideration will be given to student submissions for both oral presentations and posters. Students who submit abstracts must be the first author of the oral or poster representing their original work that they seek to present.

Presenting authors will receive electronic confirmation when the abstract is received as well as a confirmation in this same manner when the abstract is accepted and assigned. If there are problems submitting the abstract, please send a message via this contact form.

Presenter Information

Oral Presentation Instructions

Oral presentations will be limited to 15 minutes. Presentations of no more than 12 minutes are strongly encouraged to allow for three minutes of audience questions and discussion. The 15 minute time limit will be strictly enforced. All oral presentations must be prepared in Microsoft PowerPoint, electronically submitted and received by October 13, 2014.

Poster Presentation Guidelines

Posters will be no larger than 36 inches in width and 60 inches in height and the size requirement will be strictly adhered to so they can fit within the assigned space. If your poster exceeds these specifications, it may be subject to removal.

  • Poster setup will be between 3pm and 4:30pm on Tuesday, October 28, 2014.
  • All posters must be removed by 8pm on Tuesday, October 28, 2014.
  • Sessions for the presentation of posters, manned by the authors, will be held on Tuesday October 28 from 4:45pm to 7:00pm.

Corresponding authors will be notified via email of accepted abstracts for oral or poster presentation by September 23, 2014. In the event that an author’s contact information changes subsequent to the submission of their abstract, authors are encouraged to update contact information via the Update Profile form, which will be available through the corresponding author’s account manager.

Student Information

Student Presentation Awards
A student award ceremony will be held on October 29, 2014. Awards for 1st, 2nd and 3rd place, respectively will be given to both undergraduate and graduate students for best oral and poster presentations. Students do not need to be present to win an award.

Student Travel Awards
Funds are available for registration, travel and lodging expenses for students who have been selected to give a presentation. To be eligible for a travel award, an abstract must be submitted by 5:00pm EST, September 5, 2014 and accepted for presentation. LATE SUBMISSIONS WILL NOT BE ACCEPTED. Notification of an award will be made by September 15, 2014.

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